Keep your company compliant with complex motor carrier tax and registration requirements, state IFTA and IRP requirements and fuel tax reporting obligations, plus help reduce your audit risk. Ensure your vehicles are legal and improve the accuracy and integrity of your fuel and milage tax data.
Let the J. J. Keller experts handle your Vehicle Legalization needs.
Any time one of your trucks is stopped due to non-compliance with licensing, permitting or fleet taxes, you’re losing money. We understand the day-to-day work of keeping your vehicles in compliance is tedious and time consuming.
J. J. Keller® Vehicle Tax & Licensing Service takes that burden off of your shoulders. We’ll help you significantly reduce your audit risk and improve the accuracy and integrity of your fuel and mileage tax data. You’ll work with a dedicated Client Service Specialist and have access to your vehicle information 24/7 through our secure online portal.
Additional Key Benefits:
• Free up time to focus on your core business
• Lower administrative costs
• Meet record keeping requirements
• Receive full audit support
We also offer Title & Registration, Temporary Permitting, and DOT Authority Services that can further reduce your workload.
Data Collection & Entry
Your driver trip reports, fuel receipts, and toll information will be collected and entered into the DataSense database. We accept paper trip documents or electronic data transfer, and purge according to regulatory timeline.
Audit Tax Reporting Documents
A proprietary audit will be conducted and any errors we find will be corrected to make sure your documents meet the IFTA and IRP state compliance requirements.
Manage Reporting
We'll manage your monthly and quarterly mileage and fuel data for quarterly IFTA reporting. We will also complete and submit tax returns and disperse payments. Receive cost reports of total fuel, mileage, and authority permits and apply for ongoing fuel tax credits and refunds as appropriate.
Complete Applications & Obtain Permits
We will complete IRP, IFTA, mileage tax (OR, NM, NY and/or KY), Unified Carrier Registration (UCR) and Authority Permit applications for new vehicles added to your fleet and renewals.
Communicate Changes with States
Any time there are permit changes, such as address changes, return of permits or cancellations, we'll communicate with states on your behalf.
Offer Advisement
Based on our knowledge of your fleet, we'll offer recommendations for your permitting needs for the following year, advise you on which base state to use, and recommend best practices to optimize your fleet efficiencies and tax liabilities.
Support During an Audit
Get our expert advisement in the event of an audit, including explaining the audit process, providing instructions on how to present your records and answering your questions throughout the audit.
100% Compliance
Ensure your compliance with IFTA, IRP, HVUT, UCR, mileage permits, and applicable authority permits.
Reduced Workload
We'll handle all of this complex, time-consuming work on your behalf so your staff can focus on your core business.
Centralized & Standardized Processes
Processes will be standardized and consistent across all of your operating locations.
Minimized Risk & Audit Exposure
We employ a comprehensive 74-point audit, in addition to applying the most current regulations to ensure accuracy.
Proactive Notifications
Receive notifications of expiring license plates and permit renewals before they become a problem.
Optimized Tax Credits
Our experts will ensure you're not overpaying or underpaying IFTA taxes, and are receiving the credits your company is entitled to.
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